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CDBG Program Application

On behalf of the Seneca County Commissioners, we are pleased to invite localities within Seneca County to submit project requests for FY '21 CDBG allocation funding. The CDBG funds may be utilized in a variety of ways to further Federal and State goals of benefiting low-to-moderate income (LMI) persons or aid in the elimination of slums and blight. The FY '21 funding cycle is from September 1, 2021 through December 31, 2022. The Commissioners anticipate the potential availability of $150,000.00 county wide CDBG funding.

The Commissioners must submit the FY’21 CDBG application to the Ohio Development Services Agency/ Office of Community Development by approximately June 1, 2021. Public hearings will be held prior to that date to inform the public of the program and to finalize projects. The first informational public hearing will be held on TBD at the Seneca County Commissioners, 111 Madison Street, Tiffin, OH. The second public hearing will be held in May 2021 time to be determined at the Seneca County Commissioners, 111 Madison Street, Tiffin, OH. The purpose will be to announce the projects proposed to the State for funding. A notice announcing the hearing will appear in the Advertiser-Tribune at least ten days prior to the public hearing date.

The attached application material must be completed and submitted to the following address no later than 4:00 p.m. on Thursday, May 6, 2021. If you prefer a hard copy, contact Charlene Watkins at (419) 443-7936 ext 1123 or via email at cjwatkins@senecarpc.org.

Charlene Watkins, Executive Director
Seneca Regional Planning Commission
71 South Washington Street, Suite 1104
Tiffin, OH 44883

Please submit one application per project requested with the supplemental information as detailed in the application instructions. If you have questions or require assistance in preparing your application packet, please contact Charlene Watkins at (419) 443-7936 ext 1123.

FISCAL 2021 CDBG ALLOCATION PROGRAM | SENECA COUNTY

For projects that will be implemented during calendar 2021

Information to keep in mind when preparing your project application:

Seneca County can fund as many projects as fiscally feasible.
Projects will receive higher ranking when the applicant exceeds 20% or higher in matching funds and in-kind matches.
The overall application must achieve at least a 51% Low/Moderate Income benefit or benefit one of the following categories of individuals:
- Abused children
- Illiterate persons
- Homeless persons
- Battered spouses
- Migrant farm workers
- Severely disabled adults
- Elderly persons
- Persons living with AIDS
- Handicapped persons

Income surveys or census data specific to the project area may be required to demonstrate LMI benefit. Income surveys can be used for a total of five (5) years from date of completion. The 2011-2015 Low-Moderate-Income Summary Data for Ohio Non-Entitlement Counties and Places is attached to identify the Places that are 51% LMI. These Places will not be required to do an income survey. For the communities in need of updating their income surveys please contact Seneca Regional Planning Commission for instructions and assistance. Specific forms and certifications are required for income surveys. These are the most current limits at the time of this mailing. If you need to do an income survey for your project, please contact this office to make sure limits have not changed and to clarify new procedures required by the OCD.

LOW AND MODERATE INCOME LIMITS – SENECA COUNTY

Household Size	80% of Median Income
1 Person	$36,500
2 Person	$41,700
3 Person	$46,900
4 Person	$52,100
5 Person	$56,300
6 Person	$60,450
7 Person	$64,650
8 Person	$68,800

If your project is to eliminate slums and blight, building and infrastructure surveys are required. This objective is rarely used for Allocation projects.
Applicants with projects involving public services should include the page specifically addressing public services projects.
COST ESTIMATES MUST be submitted with the application forms. Estimates must be certified by an independent party and detail material and labor costs. NOTE that parties providing estimates are excluded from bidding the project. Cost estimates for non-residential construction activities exceeding $2,000 must state that "Davis-Bacon Prevailing Wage Rates were taken into consideration when determining costs." (These projects must be bid and managed according to CDBG requirements. Quotes may be obtained for equipment purchases and other activities if less than $10,000 for Counties and $5,000 for Cities.) If the actual project cost exceeds the estimate or if the project cost exceeds the budgeted CDBG funding, the local government/entity must certify that it will absorb the additional costs or the project will not be considered. Remember that CDBG and local procurement requirements must be followed and documented if the project is funded. The State strictly monitors these particular activities.

CDBG ALLOCATION PROGRAM APPLICATION

Total proposed activities must be completed by December 31, 2022. (Environmental reviews must be completed prior to project start).
All non-residential construction and improvements must meet or exceed State Building Codes.
Cost estimates must be itemized, signed, and provided by a qualified source (i.e., Engineer, Architect, County Engineer, Contractor, etc.). Again, note that contractors providing estimates are not permitted to bid the project.
All cost estimates for non-residential construction projects with an estimated cost of $2,000 or more must include Davis-Bacon Prevailing Wage Rates (federal rates) and are to be bid and managed according to CDBG regulations.
A useful life certification (for 8+ years) signed and sealed by an engineer must be submitted with road surface projects. Chip and seal or gravel-base road improvements are not eligible activities.
Fire departments must provide a complete list of equipment needed to meet specific Safety Requirements of the Industrial Commission of Ohio Relating to Fire Fighting, ORC 4121:1-21, along with their itemized list of equipment requested and cost estimate.
Only the County may enter into contracts for your project.
When committing other funds toward the project and/or if other sources of funds are included in this project, letters, resolutions, ordinances, etc., committing these funds must be submitted with this application. We generally do not cover engineering costs with the grant funds.
Attach letter(s) from agency(s) requiring or mandating improvements (if applicable).
Organizations (other than local governments) must submit: (1) a copy of their constitution and by-laws and (2) a copy of their year-end income and expense reports. Non-profit organizations must submit a copy of their 501(c)(3) designation form.
Please submit one application for each project or activity.
Please be sure to include the required attachments:

Photographs and/or letters of support
Certified cost estimate (with Davis-Bacon statement for construction projects)
Commitment letter from each funding source
Project site map, Service area map, Income surveys (if needed)
For public service or non-profit groups, provide the following: constitution and by-laws, year-end income and expense report, 501(c)(3) designation form, Public Service Project Information sheet (attached).

Applications are due no later than 4:00 p.m., Thursday, May 6, 2021 at: Seneca Regional Planning Commission, 71 South Washington Street, Suite 1104, Tiffin, OH 44883
If assistance is needed, please contact Charlene Watkins at (419) 443-7936 ext 1123.

CDBG Program Application

Name of Applicant:

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First Name: * This field is required

Last Name: * This field is required

Contact Person:

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First Name: * This field is required

Last Name: * This field is required

Home Phone: * This field is required

Cell Phone: * This field is required

Fax:

Email: * A valid email address is required

Street: * This field is required

City: * This field is required

State: * This field is required

Zip: * This field is required

Are you a public service group or a non-profit entity? *

This field is required

If you answered "YES" to being a public service group or a non-profit entity, please attach a copy of: (1) constitution and by-laws, (2) year-end   income and expense report, and (3) 50 (c) (3) designation form.

COMPLETE LIST OF POTENTIALLY ACCEPTABLE ACTIVITIES UNDER THE SENECA COUNTY CDBG APPLICATION

**SUBJECT TO CHANGE PER THE OHIO DEVELOPMENT SERVICES AGENCY***

ACTIVITY NAME	OUTCOME MEASUREMENT
Center for Handicapped	Building Rehabbed/Construction
Clearance Activities	Structures Demolished
Code Enforcement	Units Assisted or Inspected
Conversion/Rehab/Renovate	Square Feet of Structure Buildings Rehabbed/Constructed
Fair Housing	SRPC will Facilitate
	Fire Protection Facilities and Equipment Square Feet of Structure Buildings Rehabbed/Constructed Vehicles Purchased Items of Equipment Purchased Fire Hydrants Installed
Flood and Drainage Facilities	Liner feet Culverts/Catch Basins Installed Manholes Installed Permanent Easements/Right-of-Way
Grant/Loan/Int. Supplement	Square Feet of Structure Businesses/Organizations Assisted Facades Improved
Historic Preservation	Buildings Rehabbed
Homeless Facilities	Buildings Rehabbed/Constructed
Leasehold Improvements	Square feet of Structure Units Rehabbed
Machine/Capital Equipment	Items of Equipment Purchased
Neighborhood Facilities/Community Center	Buildings Rehabbed/Constructed
New Construction	Square Feet of Structure Units Acquired, Constructed and Sold
Non-Capital Equipment	Items of Equipment Purchased
Parks and Recreations Facilities	Acres of Land Square feet of Structure Athletic Fields/Curbcuts Installed/Repaired General Park Improvements Items of Equipment Installed/Repaired Restroom Facilities Installed Linear Feet of Fencing Linear Feet of Walkway
Public Rehabilitation	Handicapped Ramps Installed Restroom Facilities Installed Elevators/Doors Installed
Public Utilities	Utility Poles/Lines Relocated
Senior Centers	Buildings Rehabbed/Constructed
Sewer Facility Improvements (Public)	Items of Equipment Installed/Repaired Linear Feet Water/Septic Tanks/Sludge Pits Installed (Non-private) Manholes Installed Permanent Easements/Right-of-Way
Sidewalk Improvements	Linear Feet Curebcuts Installed Linear Feet of Curbs
Site Preparation (Public)	Acres of Land
Solid Waste Disposal Facilities	Items of Equipment Installed/Repaired Facility Constructed/Rehabbed
Street Improvements	Linear Feet Culverts/Catch Basins Installed Bridges Replaced/Repaired Traffic Control/Street Signs Installed Trees, Benches, Street Lights, and Planters Slips/Slides/Retaining Walls Repaired Permanent Easements/Right-on-Way Linear Feet of Curbs
Water Facility Improvements (Public)	Items of Equipment Installed/Repaired Fire Hydrants Installed Linear Feet Water/Septic Tanks/Sludge Pits Installed (Non-private) Wells Drilled Water Valves Installed Permanent Easements/Right-of-Way